Atlanta Artists Center

Handbook

 

The Constitution of the
Atlanta Artists Center, Inc.

Atlanta, Georgia Revised 2003/2004


 

Article I

NAME

The name, Atlanta Artists Center, Inc. shall be as set forth in the title of the Constitution.

Article II

Mission Statement

The mission of the Atlanta Artists Center is two-fold: to support the growth and development of members by providing opportunities to increase their skills and share their understanding and knowledge of visual arts through exhibition experience, a variety of educational programs and networking with other artists; and to support and expand the visual arts in the community to targeted outreach audiences through education, exhibitions and special programming.

 

Article III

MEMBERSHIP

The membership of this organization shall consist of:
1. Member (Individual and Family)
2. Patron Member
3. Art Student

4. Honorary Member

Article IV

DUES AND FEES

Every member shall pay dues and fees as prescribed in the Bylaws.

Article V

OFFICERS

 

The officers of the Atlanta Artists Center, Inc., shall be: President, Executive Vice President, Recording Secretaries and Treasurer. These officers shall be elected by the General Membership at the September meeting.


 

Article VI

BOARD OF DIRECTORS

The Board of Directors shall comprise elected Officers, Board Chairperson, Parliamentarian, Standing Committee Chairpersons and the Past President (s). The policy, powers and authority shall be vested in the Board of Directors, which will conduct the business and affairs of the Atlanta Artists Center, Inc.

Article VII

COMMITTEES

SECTION A: STANDING COMMITTEES:

Community Outreach

Education

Exhibitions

Fund Raising

Grandview Gallery

Marketing and Communications

Membership

Programs

 

SECTION B: SUBCOMMITTEES:

Budget

Credentials Review /Credentials

Facilities

  • Grounds Management

  • House Management/ Interior/Exterior

Gallery Office Manager

Grants

Hospitality

Long-Range Planning
Magazine (Advertising, Editor, Mailing)
Nominating

Permanent Rotating Exhibits

Publicity

Satellite Galleries

Sketch Groups
Structure
Telephone and Email

Traveling Show

Workshops


 

Article VIII

MEETINGS

SECTION A: REGULAR

Shall meet regularly once a month, or as otherwise provided in the Bylaws.

SECTION B: SPECIAL

 

1. Shall transact only such business as specified in the call.

2. Shall not supersede regular meetings, except when especially provided.

 

SECTION C: ORDER OF BUSINESS (for Regular General Membership Meetings)

 

1. Meeting called to order

2. Welcome to guests and new members

3. Reading of minutes of previous meeting

4. Treasurer’s report

5. Committee and Subcommittee reports

6. Announcements

7. Adjournment of business portion of meeting

8. Program

Article IX

 

PARLIAMENTARY PROCEDURE

 

1. All meetings (General, Board, Special) shall be conducted according to Roberts Rules of Order.

2. The Parliamentarian shall advise the presiding Officers, the Board of Directors, and the general membership on points of parliamentary law.

3. The Parliamentarian shall be appointed by the Chairperson of the Board of Directors with the approval of the Board of Directors.

Article X

 

AMENDMENTS AND REVISIONS

SECTION A: TO THE CONSTITUTION

  1. The Constitution shall be revised or reviewed every seven years, or as needed, beginning with 1985.

  2. A Structure Committee shall consist of the President, Chairperson and the Parliamentarian, who shall chair said committee.

  3. The Structure Committee shall study completely the existing structure of the Constitution.

  4. Recommendations for changes shall be submitted to the Board of Directors for review and consideration.

  5. Membership shall be notified by mail and email of the changes that are recommended by the Board of Directors and the meeting date for voting on same.

  6. Only members in good standing may vote.

  7. Membership shall vote and amendments shall be passed by two-thirds majority of membership present and voting, providing the quorum is met (25 members at regular meeting, or 20 at special meeting).

  8. An amendment to the Constitution may be proposed by a member in good standing at any time.

SECTION B: TO THE BYLAWS

  1. An amendment to the Bylaws may be proposed by any member in good standing.

  2. Membership shall be notified by mail and email of the changes that are recommended by the Board of Directors and the meeting date for voting on same.

  3. Membership shall vote and amendments shall be passed by two-thirds majority of membership present and voting, providing the quorum is met (25 members at regular meetings; or 20 at special meeting).

  4. Only members in good standing may vote.


 

BYLAWS OF THE ATLANTA
ARTISTS Center, INC.


 

Revised 2004


 

Article I

NAME: The name ATLANTA ARTISTS Center, INC. shall be as set forth in the title of the Constitution.

 

Article II

Mission Statement

The mission of the Atlanta Artists Center is two-fold: to support the growth and development of members by providing opportunities to increase their skills and share their understanding and knowledge of visual arts through exhibition experience, a variety of educational programs and networking with other artists; and to support and expand the visual arts in the community to targeted outreach audiences through education, exhibitions and special programming.

 

Article III

MEMBERSHIP:

SECTION A: REQUIREMENTS

  1. Members must be at least 18 years of age.

  2. Members must pay annual dues.EXCEPTIONS: Honorary Members, the President, and Past Presidents for the two years following the last year of presidency.

  3. Members are requested and encouraged to contribute a minimum of 10 service hours yearly to the organization.

SECTION B: VOTING

  1. Members in good standing (dues, fees and assessments paid) shall vote on approval of the annual budget for the ensuing year and purchases by the Board of Directors in excess of $600, except in cases deemed emergencies by the Board of Directors.

  2. Members in good standing shall vote on approval of all amendments and revisions to the Constitution and Bylaws, as presented by the Board of Directors every seventh year (or as needed).

  3. Members in good standing shall vote to elect officers of the organization for the ensuing year.

  4. Members in good standing shall vote on approval of any Special Assessment presented by the Board of Directors.

  5. See exceptions set forth in Article III, Section C.

SECTION C: MEMBERSHIP CLASSIFICATION

1.  Member (Individual and Family)

    1. A member is one who has paid annual dues.

2.  Patron Member (Friends of the Atlanta Artists Center -FAAC):

  1. A member who contributes funds.

  2. This member may not hold an elected office.

  3. This member may have a voice but no vote.

  4. This member may not enter AAC sponsored shows.

* Exception: Regular paid members may also be Patron members. They DO have all rights and privileges (may vote, hold office and enter AAC shows).

3.  Art Student:

  1. This membership may be held by a qualified art student, 18-25 years
    of age, who is enrolled in a degree program in an art school or is an art major.

  2. This member may not hold an elected office.

  3. This member has a voice but no vote.

4.  Honorary member:

  1. This membership may be conferred by the Board of Directors.

  2. This member may not hold an elected office.

  3. This member may have a voice but no vote.


 

SECTION D: CREDENTIALS CLASSIFICATIONS


 

1. Juried Member:

Requirements: Four juried pieces in four separate shows approved by the

Board of Directors, only two of which may be from AAC Grandview Gallery special juried shows.

Balance must be from outside approved shows. Note: Award-winning pieces from Grandview Shows may be used for juried credit.

10 hours recorded AAC volunteer time required.

2. Merit Member:

Requirements: Ten juried pieces in 10 separate shows approved by the Board of Directors. Only five of these pieces may be from AAC Grandview Gallery special juried shows.

Two of these 10 credits must represent awards, and only one award may be from

an AAC gallery show.

10 hours recorded AAC volunteer time required.

3. Advanced Merit Member:

Requirements: Twenty juried pieces in 20 separate juried shows approved by the Board of Directors. Only 10 of these pieces may be from AAC Grandview Gallery special juried shows and four of which must be on at least the state level. Four of these 20 credits must represent awards. Only two awards may be from AAC gallery shows. NOTE: The 20 credits necessary for Advanced Merit include the 10 necessary for Merit. The awards and state credit (or better) may be won at any point, but total credits must equal 20.

10 hours recorded AAC volunteer time required.

4. Member of Excellence:

Requirements: Thirty juried pieces in 30 separate shows approved by the Board of Directors. Only 15 of these pieces may be from AAC Grandview Gallery special juried shows and four of these pieces must be juried into regional or national shows approved by the Board of Directors. Four of these 30 credits must represent awards and two of these awards must be from regional or national shows approved by the Board of Directors. Two of the awards may come from AAC gallery shows. NOTE: The 30 credits necessary for Member of Excellence include the 20 necessary for Advanced Merit. All awards may be won at any point, but total credits must equal 30.

10 hours recorded AAC volunteer time required.

  1. A list of Approved Shows is available at the Grandview Gallery.

Article IV

DUES and FEES

SECTION A: DUES

  1. Membership Dues may be set annually by the Board of Directors.

  2. Dues shall be applicable January 1 to December 31.

  3. Dues of a New Member joining after November 1 shall be prorated for the balance of that year.

  4. Nonpayment of renewal dues after March 1 shall result in the termination of the mailing of AACtion Magazine and other services and privileges until dues are brought current.

SECTION B: FEES

  1. Fees shall be charged for AAC sponsored exhibits and gallery shows in an amount set by the Board of Directors.

  • Submission (and acceptance fee if applicable)

  • Standard sales commission of 20%

  1. Fees shall be charged for AAC sponsored workshops. Donation to the Center by the member individual(s) conducting same shall be based on either:

  • A flat fee for non-income producing meetings. (or)

  • A 20% donation based on proceeds, for income-producing events.

  1. Non-member outside groups are encouraged to use the Center facilities to conduct workshops, sketch groups etc. A 25% donation of proceeds has been traditional but may be waived at the discretion of the Board of Directors if other compensation has been considered.

SECTION C: SPECIAL ASSESSMENTS

Special assessments may be set by the Board of Directors, as deemed necessary, with the approval of the General Membership.

Article V

OFFICERS

SECTION A: QUALIFICATIONS

Any member in good standing may be elected to any office, unless otherwise noted.

SECTION B: NOMINATIONS and ELECTIONS

  1. Nominations of Officers shall be made by a Nominating Committee.

  2. The Nominating Committee shall consist of two members of the Board of Directors, elected by said Board, and a maximum of three members (not officers). They shall elect their own Chairperson.

  3. All Officers shall be nominated at the regular Membership Meeting in September. The Nominating Committee shall present only names of members who have consented to serve if elected.

  4. Further nominations, with the nominees’ consent to serve, may be made from the floor at the time of the elections by any member in good standing.

  5. All elections shall be held at the regular Membership Meeting in September, by secret ballot, unless the secret ballot is dispensed with by unanimous vote.

  6. All elected Officers shall be installed by the Board of Directors Chairperson at the regular December meeting.

SECTION C: TERM OF OFFICERS

  1. Officers shall serve for a term of one year (minimum) or until their successors are qualified and elected.

  2. A term of office shall be from January to January of the succeeding year.

  3. No officer shall serve in the same office continuously for more than three (3) consecutive terms of one year each, except at the discretion of the Board of Directors.

  4. Vacancies of officers on the Board of Directors shall be filled by special election (time permitting), or by the Board of Directors, for the un-expired term.

SECTION D: DUTIES OF OFFICERS

  1. ALL OFFICERS

  1. Shall report directly to the President.

  2. Shall submit to the Chairperson of the Board of Directors, not later than the December Board Meeting, four (4) copies of their job descriptions, to be distributed to the President, Chairperson of the Board of Directors, incoming replacement officers or committee Chairpersons, and the organization’s permanent files. At said meeting, outgoing officers shall release all reports, equipment, files etc. to the new incoming officer.

  1. PRESIDENT

  1. Shall preside at all meetings of the AAC, Inc., unless otherwise provided for in the Constitution and Bylaws.

  2. Shall be ex-officio member of all Standing Committees and Subcommittees (except Nominating Committee).

  3. Shall appoint chairs of all Standing Committees and Subcommittees.

  4. Shall be a lifetime member of the Board of Directors.

  5. Shall assume the role of advisor to the Atlanta Artists Center, Inc. and the Board of Directors after the term of office has expired and until succeeded by a new Past President.

  6. Shall be a member of the Budget Committee, together with the Treasurer and the Chair of the Board of Directors.

  7. Shall have dues waived while holding office as President and for the two subsequent years.

  8. Shall be a member of the Structure Committee for the revision of the organizations Constitution and Bylaws (as needed), together with the Chair of the Board of Directors and Parliamentarian.

  9. Shall receive a gift not to exceed $50 at the termination of holding office as President (budget permitting).

  10. All Officers, the Fund Raising and Telephone Subcommittees are to report directly to the President.

3. EXECUTIVE VICE PRESIDENT

  1. Shall be substitute ex-officio member of all committees upon the call of the President.

  2. Shall report directly to the President regarding all duties of the Standing Committees and Subcommittees.

  3. Shall oversee all financial records of the above named committees and report same to the Treasurer.

  4. Shall preside in the absence of the President.

  5. Shall be a Member of the Board of Directors.

  6. Shall arrange for staffing of the Gallery (recommend hiring and firing of office staff).

  7. Shall be responsible for reporting employee status changes to the Board of Directors.

4. RECORDING SECRETARIES (General Meeting/ Board Meeting)

  1. Shall report directly to the Chairperson of the Board.

  2. Shall have custody of the Constitution and Bylaws and all other records and documents.

  3. Shall keep an accurate record of meetings, activities and budgets.

  4. Shall transmit same to his/her successor.

  5. Shall submit copies of minutes of Regular Monthly Meetings or Monthly Board Meetings to the Board of Directors (for a permanent file maintained on premises), a minimum of two weeks prior to each meeting.

  6. Shall be a Member of the Board of Directors.

5. TREASURER

  1. Shall receive and disburse all AAC funds, or oversee same, with the approval of the Board of Directors. All checks must be signed by the Treasurer and co-signed by the President, Executive Vice President, Immediate Past President or Chairperson of the Board.

  2. Shall keep an accurate and current account of all funds.

  3. Shall prepare and report all financial information to the membership
    at Regular Monthly Meetings and at the Monthly Board of Directors Meeting.

  4. Shall report directly to the President regarding all duties and regarding the following Standing Committees: BUDGET; GRANTS, LONG RANGE PLANNING.

  5. Shall be a Member of the Board of Directors.

  6. After the Budget for the ensuing year has been approved by the Board of Directors, shall present same to the Membership to be voted upon for approval.

  7. Shall transmit all duties concerning all accounts and undistributed funds to the new Treasurer.

  8. Shall be a member of the Budget Committee, together with the President and Chairperson of the Board of Directors.

  9. Shall file all required tax returns.

Article VI

BOARD OF DIRECTORS

SECTION A: MEMBERSHIP

  1. OFFICERS: President; Board Chairperson; Executive Vice President; Treasurer; Recording Secretaries; and Past Presidents. (Past Presidents are lifetime members of the Board of Directors.)

  2. STANDING COMMITTEE CHAIRPERSONS: Exhibitions Chairperson, Program Chairperson, Membership Chairperson; Grandview Gallery, Marketing and Communication, Education, Fund Raising and Community Outreach.

  3. PARLIAMENTARIAN

SECTION B: TERM

  1. Shall serve for a term of one year (minimum), January to December.

  2. Vacancies of Officers on the Board of Directors shall be filled by Special Election (time permitting) or by the Board of Directors for the unexpired term.

SECTION C: MEETINGS

  1. A quorum of the Board of Directors shall consist of eight members. No business shall be transacted without a quorum.

  2. The Board of Directors shall meet monthly on the first Monday, at the Grandview Avenue Center, or as otherwise agreed upon in advance, by the Board of Directors.

  3. Special meetings of the Board of Directors may be called at any time by the President, or upon the written request of eight (8) members of the Board of Directors. At least three (3) days notice shall be given for said meetings.

  4. Unless otherwise specified, a majority of the members present and voting at the meeting of the Board shall determine each action.

  5. There shall be one vote per Standing Committee. EXCEPTION: Permanent Rotating Exhibit Committees shall choose a representative as their Board Member.

  6. The December Board Meeting shall be a joint meeting of the outgoing and incoming Board Members, and shall be presided over by the outgoing Chairperson of the Board. The new Chairperson shall be elected at this meeting.

  7. No later than the December Board meeting, all members of the Board shall submit to the Chairperson of the Board two (2) copies, one working copy, one for permanent file, of their job descriptions to be distributed to the new incoming committee Chairpersons, the President, the Chairperson of the Board and the AAC’s permanent files. All outgoing Members shall release all reports, equipment, files etc. to the new incoming member. Chairpersons with Subcommittees shall submit Subcommittee job descriptions as well.

  8. In the absence of the Chairperson at any Board Meeting, the presiding officer shall be, in succession: President; Executive Vice President; Immediate Past President, Exhibitions Chairperson, Programs Chairperson, Membership Chairperson; Recording Secretary (Board Secretary); and Treasurer.

  9. Budget and Structure Committees report directly to the Board of Directors, together with the President, Chairperson, Recording Secretary (Board) and Parliamentarian.

  10. Board shall review budget.

  11. Board Meeting minutes shall be made accessible to General Membership.

SECTION D: PROCEDURE

  1. The Members of the Board of Directors shall operate in a manner consistent with the Constitution and Bylaws of the Atlanta Artists Center, Inc.

  2. An issue cannot be voted on at the same meeting at which it is introduced, if it results in a change of Center policy.

  3. The order of business shall be determined by the Chair of the Board.

  4. The Board’s actions shall be final and binding upon this organization.

  5. The Board of Directors shall render a report of its major actions to the General Membership.

  6. The Board of Directors shall elect its own Chairperson.

SECTION E: CHAIR OF THE BOARD

  1. Shall be elected by the Members of the Board of Directors.

  2. Shall preside over the meetings of the Board of Directors.

  3. Shall be an ex-officio member of any committee concerned with the governance of the organization.

  4. Shall appoint the Parliamentarian and present same for approval by the Board of Directors.

  5. Shall have the authority to request an outside audit for approval by the Board of Directors.

  6. Shall be a member of the Budget Committee, together with the President and Treasurer.

  7. Shall initiate the discussion of the election of two Board members to the Nominating Committee, no later than the June Board Meeting.

  8. Shall be a member of the Structure Committee for the revision of the organization’s Constitution and Bylaws (as needed), together with the President and the Parliamentarian.

  9. Shall vote ONLY to break a tie.

  10. Shall serve for one year (minimum).

SECTION F: PARLIAMENTARIAN

  1. Shall be appointed by the Chair of the Board of Directors and approved by the Members of the Board of Directors.

  2. Shall report directly to the Chair of the Board of Directors.

  3. Shall advise the presiding Officers, Directors and General Membership on points of parliamentary law, together with the Constitution and Bylaws of the organization.

  4. Shall maintain up-to-date copies of the Constitution and Bylaws and all rules pertaining to the organizations activities.

  5. Shall be the Chairperson of the Structure Committee for the revision of the Constitution and Bylaws (as needed). The President and Chair of the Board of Directors complete the committee.

  6. Shall serve for one year (minimum).

Article VII

SECTION A-I: STANDING COMMITTEES

  1. The Standing Committees of this organization shall be as specified in the Constitution, Article VII.

  2. Each shall be authorized to appoint one or more Subcommittees.

  3. Each Standing Committee Chairperson is responsible to the Board of Directors and to the Officer to which each is assigned, and shall report upon the request of the Chairperson of the Board or President.

  4. Two-thirds (2/3) of the members of the Standing Committee shall constitute
    a quorum.

  5. Each Standing Committee shall meet at the call of its Chairperson.

  6. Chairperson shall submit to the Chairperson of the Board of Directors, not later than the December Board meeting, four (4) copies of each Committee’s and Subcommittee’s job description to be distributed to the President, Chairperson of the Board of Directors, in-coming replacement and the organizations permanent files. At said meeting, outgoing Committee and Subcommittee Chairs shall release all reports, equipment, files etc. to the new incoming Chairs.

  7. Chairperson shall serve one year.

SECTION A-II: DUTIES OF STANDING COMMITTEE CHAIRPERSONS

 

Community OUTREACH

  1. Shall be chosen by the Board of Directors


EDUCATION

  1. Shall be chosen by the Board of Directors.

  2. Shall maintain the Center library (including slide library) and keep it in working order.

  3. Shall introduce educational forums to the membership, excluding workshops.

  4. Shall oversee all Sketch Groups held on the Center premises.

  5. Shall oversee all workshops held on the Center premises.

  6. Shall report directly to Board of Directors.

  7. Shall be a Member of the Board of Directors.

Exhibitions

  1. Shall chair the Exhibition Committee.

  2. Shall preside in the absence of the President, Executive Vice President and Immediate Past President.

  3. Shall report directly to the President regarding all duties and regarding the following Standing Committees and Subcommittees: Permanent Rotating Exhibits (including, but not limited to Emory Oral and Psychiatric Clinics and Library Exhibits); Traveling Show.

  4. Shall be a Member of the Board of Directors.

  5. Shall oversee all financial records for each exhibit and the above named committees, and submit or report same to the Treasurer.

  6. Shall locate and confirm Traveling Show venues for future year’s exhibits.


FUND RAISING

  1. Shall be chosen by the Board of Directors.

  2. Shall organize and direct all aspects of fund raising.

  3. Shall advise the membership of all aspects of an event through the AACtion Magazine.

  4. Shall participate in long-range planning.

  5. Shall report directly to the Board of Directors.

  6. Shall oversee solicitation of Patron Members of all levels / Friends of the Atlanta Artists Center.

  7. Shall be a Member of the Board of Directors.

Grandview Gallery

  1. Shall be chosen by the Board of Directors.

  2. Shall be responsible for exhibits and shows as set forth in Exhibition Rules, approved by the Board of Directors.

  3. Shall oversee all receipts and expenditures for each show and submit to the Treasurer.

  4. Shall present data on prospective judges for approval by the Board of Directors.

  5. Shall maintain a current list of approved judges, including addresses, phone numbers and comments of judging quality.

  6. Shall provide a hanging staff at each exhibit.

  7. Shall oversee the Dogwood Show Subcommittee.

  8. Shall report directly to the Board of Directors.

  9. Shall be a Member of the Board of Directors.

Programs

  1. Shall chair the Program Committee, providing speakers, lectures, demos etc. to be held at monthly meetings.

  2. Shall report directly to the President regarding all duties and regarding the following Standing Committees and Subcommittees: WORKSHOPS; EDUCATION; SALON; SKETCH GROUPS (Sub).

  3. Shall oversee all financial records of the above named Committees or Subcommittees and report same to the Treasurer.

  4. Shall be a Member of the Board of Directors.

  5. Shall preside in the absence of the President, Executive Vice President, Immediate Past President or Exhibitions Chairperson.

Marketing and Communication

  1. Shall be chosen by the Board of Directors

  2. Shall be responsible for AACtion Magazine.

  3. Shall be responsible for publicity.

  4. Shall be responsible for website.

  5. Shall be responsible for internal communications via telephone and email committees.

  6. Shall report directly to the Board of Directors.

  7. Shall be a member of the Board of Directors.

Membership

  1. Shall chair the Membership Committee.

  2. Shall oversee publication of the Membership Directory.

  3. Shall preside in the absence of the President, Executive Vice President, Immediate Past President, Exhibitions Chairperson or Programs Chairperson.

  4. Shall report directly to the President regarding all duties and regarding the following Standing Committees and Subcommittees: Credentials, Credentials Review.

  5. Shall oversee all financial records of the above named Committees or Subcommittees and report same to the Treasurer.

  6. Shall maintain a current mailing list of members for use in distributing the AACtion Magazine in addition to other information.

  7. Shall prepare the gallery for monthly meetings, greet members and secure the building after same.

  8. Shall be appointed by the Marketing and Communications Chairperson.


 

SECTION B-I: SUBCOMMITTEES

  1. Shall be Committee Chairperson.

  2. The Subcommittees of this organization shall be as specified in the Constitution, Article VII.

  3. Each Subcommittee is responsible to the Board of Directors and shall report to the Standing Committee chair to which each is assigned, and shall also report upon the request of the President or Board of Directors.

  4. Two-thirds (2/3) of the members of the Subcommittees shall constitute a quorum.

  5. Each Subcommittee shall meet at the call of its Chairperson.

  6. Shall submit to the Standing Committee chair to which each is assigned, not later than the December Board Meeting, four (2) copies, one working copy, one copy for permanent file, of the Subcommittees job description. In addition, outgoing Subcommittee chairs shall release all reports, equipment, files, etc. to the new, incoming Subcommittee chair.

  7. Shall serve one year (minimum).

 
SECTION B-II: SUBCOMMITTEE DUTIES

BUDGET

  1. The three-member Committee shall consist of the President, Treasurer and Chair of the Board. The Treasurer shall chair the Committee.

  2. Shall prepare the ensuing years budget.

  3. The Treasurer shall present same at the monthly meeting of the Board of Directors (or as otherwise arranged in advance upon the approval of the Board of Directors) for approval by the Members of the Board of Directors.

  4. The Treasurer shall present the budget, as approved by the Board of Directors, to the membership for approval at the January General Membership meeting.

CREDENTIALS / CREDENTIALS REVIEW

  1. Shall be chosen by the Membership Chairperson.

  2. Shall keep accurate records of all juried credits and awards received by members in AAC sponsored shows and as reported by members for non-AAC approved shows.

  3. Shall present at members request, non-AAC shows to be approved, and upon approval of the same, keep an accurate record of said shows.

  4. Shall announce and issue credit certification cards to members graduating in steps in membership classification.

  5. Shall report directly to the Membership Chairperson.

  6. Subcommittee, Credential Review, shall periodically audit member credentials.

Credentials Review

  1. Shall be chosen by the Membership Chairperson.

  2. Shall, at the discretion of any member in good standing, review requested credentialing titles.

  3. Shall review specific member status.

  4. Shall instigate a random audit of credentials records.

  5. Shall verify logged AAC volunteer hours.

  6. Shall report to Board of Directors.

Facilities MANAGEMENT

GROUNDS MANAGEMENT

  1. Shall be appointed by the Grandview Gallery Chairperson.

  2. Shall be responsible for the exterior maintenance of the shrubs, lawn, driveway and parking lot of the Center.

  3. Shall report directly to the Executive Vice President.

  4. Shall be a Member of the Board of Directors.

HOUSE MANAGEMENT

  1. Shall be appointed by the Grandview Gallery Chairperson.

  2. Shall be responsible for the maintenance and repair of the Center building, interior and exterior.

  3. Shall report directly to the Executive Vice President.

GRANDVIEW GALLERY Office MANAGER

  1. Shall be responsible for all sales at Grandview Gallery.

  2. Shall be responsible for greeting and assisting clients, guests, members and vendors at Grandview Gallery.

  3. Shall be responsible for submissions and sketch group income.

  4. Shall be responsible for opening and closing gallery during scheduled shifts.

  5. Shall be responsible for Gallery administrative duties:

  6. Depositing of income to bank as well as ancillary support for Treasurer.

  7. Maintenance of membership records including receipt of membership dues.

  8. Official correspondence for AAC as needed.

  9. Director of postal mail and telephone messages for Grandview Gallery billing and Officers’ correspondence.

  10. Purchase and maintain office supplies and postage.

  11. Filing of AAC paperwork.

  12. Coordinate magazine folding and mailing.

  13. Invoice magazine advertisers.

  14. Any additional duties as required.

  15. Shall report to President and Executive Vice President.


GRANTS

  1. Shall be appointed by the Fund Raising Chairperson.

  2. Shall be responsible for seeking and processing grants requested by the Board of Directors.

  3. Shall be responsible for planning future endeavors and report all findings to the Board of Directors.

  4. Shall report directly to the Fund Raising Chairperson.

HOSPITALITY/HOLIDAY PARTY

  1. Shall be appointed by the Programs Chairperson.

  2. Shall arrange for refreshments to be provided at monthly General Membership meetings.

  3. Shall provide refreshments as deemed necessary by the Board of Directors.

  4. Shall organize and direct all aspects of the annual Holiday Party hosted by the organization in December.

  5. Shall oversee all receipts and expenditures of said party and submit same to the Treasurer.

  6. Shall report directly to the Programs Chairperson, who shall make presentations to the Board of Directors.

MAGAZINE: Editor, Advertising, Mailing

  1. Shall be chosen by the Marketing and Communications Chairperson.

  2. Shall oversee the overall production of the monthly magazine, and shall oversee the Advertising Subcommittee and the Mailing Subcommittee.

  3. Shall report directly to the Marketing and Communications Chairperson.

MAGAZINE ADVERTISING

  1. Shall be chosen by and report to the Marketing and Communications Chairperson.

  2. Shall solicit and obtain advertisers for the monthly AACtion Magazine.

  3. Shall set rates for ads, upon the approval of the Board of Directors.

  4. Shall oversee the billing and collection of moneys for ads and submit same to the Treasurer.

  5. Shall submit all artwork/layouts for ads to the Magazine Editor within production schedule time.

NOMINATING

  1. Shall consist of two members of the Board of Directors, elected by said Board, and a maximum of three members (non officers) elected by the General Membership at the July General Membership meeting. They shall elect their own Chair.

  2. Shall report directly to the Chair of the Board of Directors.

PERMANENT ROTATING EXHIBITS (EMORY CLINICS, LIBRARIES, OTHERS)

  1. Each exhibit shall have a Chairperson, appointed by the Exhibitions Chairperson.

  2. Each shall be responsible for his/her rotating exhibit, including but not limited to scheduling artists to exhibit and coordinating with the hospital.

  3. Each shall report any sale to the Treasurer and advise all artists participating of the traditional 20% commission to the AAC (in addition to separate venues’ commissions).

  4. Shall appoint their own representative to serve as a Member of the Board of Directors.

  5. Said representative shall report directly to the Exhibitions Chairperson.

PUBLICITY

  1. Shall be appointed by and report to the Marketing and Communications Chairperson.

  2. Shall promote public awareness of the ongoing activities projected through the media or other means.

SATELLITE GALLERIES

  1. Shall be appointed by and report to the Exhibitions Chairperson.

  2. Shall be responsible for exhibits and shows as set forth in Exhibition Rules, approved by the Board of Directors.

  3. Shall oversee all receipts and expenditures for each show and submit to the Treasurer.

  4. Shall be responsible for locating satellite locations and overseeing a staff to maintain same.

SKETCH GROUPS

  1. A Chairperson for each group shall be appointed by the Education Chairperson.

  2. The Chairperson and those attending do not have to be members of the organization.

  3. The Chairperson of each group shall report directly to the Education Committee Chair, on a quarterly basis, setting forth in a written fashion, number of attendance, receipts and expenditures.

STRUCTURE

  1. The three-member Committee shall consist of the President, Chair of the Board and Parliamentarian. The Parliamentarian shall chair the Committee.

  2. Shall revise and amend the Constitution and Bylaws of the organization every third year.

  3. Shall report directly to the Chair of the Board of Directors.

  4. Shall present revisions and amendments of the Constitution and Bylaws to the Board of Directors for approval.

  5. Shall announce through the AACtion Magazine the meeting at which the revisions and amendments will be presented to the membership for approval and make available in advance a copy of said amendments and revisions for review by the membership at the Grandview Avenue Center.

  6. Shall be a Member of the Board of Directors.


TELEPHONE AND EMAIL

  1. Shall be appointed by the Marketing and Communications Chairperson.

  2. Shall establish a system with a staff to reach each member to relay information, usually in an emergency, but can be otherwise.

  3. Shall report directly to the Marketing and Communication Chairperson, who

  4. Shall make presentations to the Board of Directors.

TRAVELING SHOW

  1. Shall be appointed by and report to the Exhibitions Chairperson.

  2. Shall be responsible for the annual AAC sponsored show, including preparation of a prospectus of rules and regulations; notice of same to the members through publication in the AACtion Magazine; transportation of the artwork to pre-designated venues and any publicity thereof.

  3. Shall oversee all receipts and expenditures for the show and submit to the Treasurer.

  4. Shall report any sales to Treasurer and advise all artists participating in show of the traditional 20% AAC commission (in addition to separate venue commission if applicable).

WORKSHOPS

  1. Shall be appointed by and report to the Education Chairperson.

  2. Shall be responsible for the arrangements of all workshops to be held at the AAC or otherwise.

  3. Shall coordinate dates with the Grandview Gallery Chair and Office Manager.

  4. Shall collect and submit all receipts and expenditures for each workshop to the Treasurer.

  5. Shall attend workshops and not be responsible for any enrollment fees.

Article VIII

MEETINGS

 

SECTION A: REGULAR

  1. General Membership Meetings shall be held once a month on the third Monday at 7:30 PM, at the Grandview Avenue Center or as otherwise agreed upon in advance by the Board of Directors.

  2. Reading of the minutes of the previous meeting, Treasurers report, Standing Committee reports, announcements, lectures or demonstrations and refreshments shall be included in the agenda.

  3. A quorum shall consist of 25 members in good standing.

SECTION B: SPECIAL

  1. Shall transact only such business as specified in the call.

  2. Shall not supersede regular meetings, except when especially provided.

  3. A quorum shall consist of 20 members in good standing.

SECTION C: ORDER OF BUSINESS

  1. Meeting called to order.

  2. Welcome to guests and new members.

  3. Reading of minutes of previous meeting.

  4. Treasurers report.

  5. Committee and Subcommittee reports.

  6. Announcements.

  7. Adjournment of business portion of meeting.

  8. Program.

Article IX

PARLIAMENTARY PROCEDURE

Shall be as stated in the Constitution, Article IX, 1-3.

Article X

AMENDMENTS TO THE CONSTITUTION AND BYLAWS

Shall be as stated in the Constitution, Article X, Sections A and B.


 

RULES AND REGULATIONS OF AAC EXHIBITIONS, AWARDS, MEMBER CLASSIFICATIONS AND JURORS


 

I. Exhibitions

 

A. AAC SPONSORED EXHIBITS

1. Grandview Gallery Shows

2. Satellite Gallery Shows

3. Traveling Show

4. Special Juried Shows (such as Dogwood and December shows at Grandview)

5. Outside Shows (Permanent Rotating Exhibits and Others)

B. SUBMISSION DATES

Members will be notified in advance in the monthly AACtion Magazine of submission dates and any other pertinent information concerning shows.

C. WAIVER OF RESPONSIBILITY

Each submission form for each exhibition sets forth a waiver of responsibility of the Atlanta Artists Center, Inc. for damage or loss suffered while work is in any gallery or out on approval. Every possible precaution and care is taken for the protection of the submitted work.

 

D. DIVISIONS

  • DIVISION I: PAINTING (Oil Acrylic, Watercolor, Pastel, Mixed Media, Drawing, Graphics and Serigraphs)

  • DIVISION II: SCULPTURE AND CRAFTS (Weaving, Pottery, Enamel, Jewelry, Glass Work and those crafts accepted by the Gallery Chairpersons)

  • DIVISION III: PHOTOGRAPHY and COMPUTER GENERATED WORK.

E. FEES

An entry fee determined by the Board of Directors must be paid by each exhibiting artist in each Division, as set forth above.

 

F. ELIGIBILITY

  1. Artist must be a Member in good standing (dues, fees and assessments paid) by the deadline of show entry.

  2. Only original paintings, drawings, photographs, sculpture and crafts created
    by the submitting artist will be allowed. ORIGINAL implies its definition. Any work that copies magazine photographs or other work in print, including advertising, is unacceptable. If work is done from a photograph, the photograph must be that of the artist, (or used with permission granted by the photographer to use same). No work from commercial molds or decoupage are permitted. Any member may challenge a work. Henceforth, a member challenging the originality of an artwork accepted in a juried AAC show must provide the material being referred to, i.e., the magazine, book. A complaint in verbal form with no documentation will not be considered. Any work found in violation of these guidelines will be removed from the exhibit.

  3. All submitted work must have been executed within two (2) years prior to the show in which it is to be exhibited. A photograph shall not be over two years old. If a negative has been used in a collage or reprinted within two years for the purpose of obtaining a significantly different image, it is considered a new photograph, eligible for entry.

  4. All work should be of the highest quality and in good taste. Any work considered by the Gallery Chairpersons to be in poor taste, or not adhering to the Georgia Obscenity Laws, will be removed and will not be eligible for judging.

  5. Work may hang only once in any gallery show, but it may hang in other AAC shows. (See specific rules for each gallery.)

G. JURORS

  1. Regarding Grandview Gallery, Satellite Galleries, Traveling Show, Special Juried Shows and Juried Outside Shows: Jurors consist of professionals outside the membership of the Center, who have been previously approved by the Board of Directors at the request of the Chairperson of the Grandview Gallery, Satellite Galleries, Traveling Show, Special Juried Show or Outside Show. Approved judges are placed on a rotating list and called every two years for any one show. They are paid a fee set by the Board of Directors.

  2. In the Grandview Gallery shows, the judge shall select awards of First, Second, Third and up to five Honorable Mentions. No awards shall be split. In other shows, awards shall be as set forth in the prospectus.

  3. In Outside Shows, if awards are to be given in each division, the placing of winning work in a specific division is at the discretion of the juror.

  4. Satellite Gallery shows may be judged by Members of Excellence from within the membership of the Center. Said juror may enter non-award shows that they judge and are required to pay applicable entry fees etc. Names rotate as to availability at the discretion of the Chairperson. They are paid a fee set by the Board of Directors.

  5. New Member Show may also be judged by Member of Excellence from within the membership of the Center.

H. AWARDS

  1. See Exhibition Rules and prospectus for each AAC sponsored show for details.

  2. Any artist is eligible to receive more than one award or Honorable Mention in the same show.

  3. No awards will be split in half and given to two winners.

  4. In Outside Shows (will be promoted as such for clarity), if applicable, sponsors may make their own choice for purchase award.

  5. Award Ribbons become the property of the artist, and may be placed on the award-winning work for the duration of the show.

I. MISCELLANEOUS

  1. All work submitted for any show that has not been accepted should be picked up within two months. Work not removed from the gallery within a reasonable time will become property of the Atlanta Artists Center six weeks after written notification to the artist. Only one written notice will be sent.

  2. Any work rejected in a show may be resubmitted in any subsequent show; however, all applicable entry fees must again be paid.

  3. A 20% commission to the Atlanta Artists Center shall be calculated on any transaction during any AAC show (30% at satellite galleries), or any transaction by a referral contract through the AAC.

  4. Artwork exhibited through AAC may be photographed and used by the AAC for promotional purposes, such as advertising and web site material.


 

II. Exhibition Rules

Please review and adhere to all information set forth
under “I. Exhibitions”

A. GRANDVIEW GALLERY

  1. Regular scheduled shows held at the gallery shall be designated by the Board in advance and will be promoted as such for clarity.

  2. Each show is jurored by an outside judge, previously approved by the Board of Directors.

  3. $50, Blue Ribbons and Juried Credits are awarded the First Place winner. Red Ribbons and Juried Credits are awarded the Second Place winner. White Ribbons and Juried Credits are awarded the Third Place winner. Ribbons must remain on the artwork for the duration of the show and then become the property of the artist. Up to Five Honorable Mention Awards are also given at the discretion of the judge. Any artist may be awarded more than one award or Honorable Mention in the same show. No awards will be split in half and given to two winners. (See more information under CREDENTIALS.)

  4. Each artist is requested to furnish a resume for AAC files for promotional purposes. Resume/Artist statement shall be two pages or fewer and may include images.

  5. Three framed works or pieces in each Division may be submitted in each monthly show. An entry fee for each division is required. (See DIVISIONS.)

  6. Size restrictions: If the work is over 48 inches, the artist may be limited to one piece because of limited hanging space. Since space is limited, artist may be limited to only one piece. Artists are encouraged to submit three pieces. The restriction is imposed on a space- available basis.

  7. Two matted pieces may be placed in the mat bin during monthly submission dates, at no cost, without judging, and entering the monthly show is not required. Matted pieces may remain for up to three months. Each piece must be backed with foamcore and protected by acetate or similar product approved by Gallery Chairperson.

  8. Juried jewelry, pottery and sculpture may remain in the gallery up to three months, or at the discretion of the Gallery Chairperson(s).

  9. All framed work must be wired for hanging (securely and not too tightly) no saw-tooth hangers. Wrap-around canvases must be stapled on back with side edges painted, and with stretchers at least one inch deep. All works on paper must be matted or floated and protected by glass or plexiglass. Plastic boxes are permitted. The following are unacceptable: Bracket-held glass; saw-tooth hangers; slipping wire brackets, side-stapled canvases without frames.

  10. All work must be legibly identified on the back setting forth:

ARTIST’S NAME
TITLE OF WORK
MEDIUM

PRICE (Artist must set the value of his/her own work, or set forth NFS, Not For Sale.) *Note: prices should reflect 20% donation to the AAC.

  1. Unless sold, work submitted and accepted must remain in the exhibition until the close of the show, concurrent with the following show’s submission dates. Special permission must be granted by the Gallery Chairperson(s) to do otherwise.

  2. Work accepted may hang only once in any Regular, Monthly Grandview Gallery show, but may hang in other shows, i.e. Traveling Show; Satellite Gallery Show; other Special Shows.

  3. Work not accepted in a show should be picked up within two months after the judging date.

  4. Gallery Chairperson(s), together with a Hanging Committee, will be present as the show is juried, and will make decisions on placement and hanging of accepted work in the Gallery.

  5. Regarding the Hanging Committee, in order to preserve fairness beyond the appearance of fairness, the Grandview Chairperson should take the following precaution. Henceforth, any volunteer in communication with the judge during the period of judging should not be an entrant in that exhibition.

  6. Work may be removed from the gallery show on approval for three (3) days by a prospective purchaser, provided a check, cash or credit card for the full amount of the work is held by the gallery, to be refunded in the event the work is returned within three days to the gallery.

  7. Artists are encouraged to use white or off-white mats. Professional presentation is important.

  8. A 20% commission to the Atlanta Artists Center on any transaction during any AAC show, or any transaction by any referral contract through the AAC.

  9. Any questions concerning the interpretation of these rules should be directed to the Gallery Chairperson(s). A request for a hearing may be submitted in writing to the Board of Directors.

 

B. SATELLITE GALLERIES

  1. Each exhibit is a 90 day (+/-) show, or as adjusted by the Satellite Chairperson.

  2. Each show is judged by an approved judge or an AAC Member of Excellence, who may also participate in the exhibit. There are no juried credits, ribbons or awards.

  3. All work submitted must be original and be for sale. Sample work is prohibited.

  4. Each artist may submit a total of three framed and five matted pieces. A non-refundable entry fee is required, as set by the Board of Directors.

  5. An Acceptance Fee of $30.00, or as set by the Board of Directors, is collected from each artist at the time of submission. If the artist is not accepted in the show, or the artist chooses not to participate in the show after the judging, the Acceptance Fee will be refunded.